Data lifecycle management in Microsoft 365
Many organizations handle large volumes of cloud-based data every day, leading to increased costs and the need for more efficient storage strategies. With a well-planned approach to information lifecycle management, you can optimize both data quality and cost-efficiency across your storage environment.
Gain full control of your data with lifecycle management
To fully leverage the power of AI and large language models like Microsoft 365 Copilot, it is essential to keep unstructured data relevant, secure, and accessible. At Exobe, we offer a complete solution for managing the full data lifecycle—from creation to deletion and/or archiving. This includes advanced SharePoint capabilities, governance services, and both standard and premium Microsoft features. Our tailored Power BI dashboards for storage analytics, combined with automated archiving, version control, and lifecycle workflows, give your organization a powerful toolkit to manage data more efficiently.
This offering is especially well-suited for organizations using SharePoint and Teams in Microsoft 365, and is ideal for those who:
- Manage large and growing volumes of data
- Have complex security or retention requirements
- Seek to improve efficiency and productivity
- Aim to reduce storage usage and associated costs
This end-to-end solution is designed to address today’s challenges while building a future-proof information management strategy—optimizing both performance and cost over time.
By integrating these tools and services, your organization gains a more streamlined and automated approach to managing the information lifecycle.
How we get started
01
Current state analysis
We begin with a comprehensive assessment of your existing environment—reviewing storage challenges, data culture, permissions, routines and processes, responsibilities, and storage structures.
The output is a report with clear recommendations and a proposal for a new lifecycle management solution.
02
Solution
We develop a solution architecture and simulate a business case to highlight potential savings and operational benefits. We also design a lifecycle management process aligned with your current IT principles and governance models. The process defines clear guidelines, ownership, and routines for storing and managing data, ensuring a secure and consistent approach across the organization
03
Implementation
We support you in configuring and implementing the proposed solution, which may include:
- Site provisioning
- A real-time storage analytics dashboard for data usage insights
- Intelligent versioning management for both existing and future document libraries
- Automated lifecycle management for Microsoft 365 groups and sites
- Archiving of sites and document libraries
- Implementation of lifecycle processes and training of the governance team
The effort also includes communication and training initiatives aimed at improving end-user understanding and everyday practices, ensuring adoption across the organization.
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